Admin Executive Assistant

Admin Executive Assistant (Operations, Compliance & ITAD Support) – Remote Executive Support | Operations Coordination | Compliance | CRM | ITAD Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago , we’re hiring on behalf of one of our clients for an Admin Executive Assistant to support operations, compliance workflows, client onboarding, and executive coordination within a structured IT Asset Disposition (ITAD) environment. This is not a traditional administrative support role. It’s a high-trust, execution-focused position where operational accuracy and attention to detail are critical. You’ll serve as the operational backbone that keeps documentation organized, workflows moving, and leadership focused on high-value priorities. You’ll work closely with leadership, operations teams, clients, and compliance stakeholders to ensure every task, record, and workflow is completed accurately and on time. If you’re highly organized, naturally detail-oriented, and take ownership of your work from start to finish, this role is built for you. What You’ll Own Executive & Administrative Coordination Manage executive calendars, meetings, and scheduling across multiple stakeholders. Coordinate communication between leadership, clients, vendors, and internal teams. Prepare meeting agendas, notes, and follow-up action items. Anticipate leadership needs and proactively manage priorities. Ensure deadlines, tasks, and follow-ups are completed without delays. Documentation & Compliance Support Maintain organized, audit-ready documentation across operational systems. Support compliance-sensitive workflows within ITAD operations. Ensure records remain: Accurate Complete Properly documented Securely stored Maintain documentation consistency across Google Workspace, Slack, CRM platforms (Salesforce or similar), and operational tracking systems. Assist with audit preparation and compliance documentation. Operational Tracking & Quality Control Track: C