Admin Executive Assistant

Admin Executive Assistant – Operations, Compliance & ITAD Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago , one of our clients is hiring a highly organized Admin Executive Assistant to support administrative operations, compliance workflows, client onboarding, documentation, and internal coordination within an IT Asset Disposition (ITAD) environment. This is more than a traditional administrative role. You’ll serve as an important operational control layer , making sure information is accurate, documentation is complete, follow-ups happen on time, and critical details don’t get missed. Because the business operates in a compliance-sensitive environment, precision and attention to detail are essential . If you’re someone who catches inconsistencies others miss, enjoys creating order, and follows tasks through to completion, this could be an excellent fit. What You’ll Own Executive & Administrative Support Manage calendars, meetings, scheduling, and day-to-day administrative coordination. Support leadership with priorities, communication, and follow-ups. Coordinate across clients, leadership, and internal teams. Anticipate scheduling conflicts and operational needs before they become problems. Help protect leadership bandwidth by keeping workflows organized. Compliance & Documentation Support Maintain accurate, complete, and audit-ready documentation. Support compliance-sensitive processes within ITAD operations. Review documentation for missing, inconsistent, or incorrect information. Ensure records are properly organized, stored, and accessible. Maintain documentation standards across operational systems. Client Onboarding & Operational Tracking Track client onboarding from initiation through completion. Ensure required information and documentation are collected. Monitor outstanding tasks, follow-ups, and internal dependencies. Maintain clear visibility into onboarding status. Escalate missing information or potential de