Administrative Assistant, Earth for Life

Since our founding in 1961, WWF has been committed to protecting nature and its resources. We understand that nature is our planet’s greatest asset, intrinsically linked to human survival — and that it needs our help. Our work to reverse nature loss and conserve biodiversity has never been more urgent. As the world’s leading conservation organization—with offices on six continents and in nearly 100 countries—our global reach includes the world’s most critical forests, river systems, wetlands, savannas, and ocean habitats. By conserving these places and supporting sustainable livelihoods within them, we can keep the Earth in balance for people, wildlife, and the planet. The Administrative Assistant provides overall administrative support to reinforce the smooth functioning of the Strategic Planning and Finance (SPF) team within the Earth for Life (EFL) program. They perform a variety of both standard administrative duties (including preparing invoices and expense reports) and provide support to general office needs using administrative skills, organizational skills, and knowledge of the organization and its programs and policies. Responsibilities: Communication – Responds to and schedules meeting requests for supervisor(s) and staff with internal and external individuals. Answers and routes emails, greets visitors, and replies to inquiries requiring knowledge of departmental procedures. General office duties – Manages schedules and makes travel arrangements on behalf of supervisor(s) and team staff. Performs miscellaneous office tasks. Financial support – Reviews and processes payments for credit cards transactions, out of pocket expenses, and invoices. Inputs proper coding into the financial system, prepares check and/or wire requests, manages re-classes and serves as the liaison with Program Operations to track payments. Compiles and reviews financial reports submitted by others. Processes, organizes, and prepares expense reports for input into the financial system