Administrative Assistant

Murgado Automotive Group Administrative Assistant to the CEO and Executive Assistant Miami, Florida preferred Position overview Murgado Automotive Group is seeking a highly organized Administrative Assistant to support CEO Mario Murgado while working closely with our Executive Assistant. This role is based from our home corporate office in the Miami area and is responsible for keeping the executive office organized, responsive, and ahead of deadlines. The ideal candidate is professional, proactive, discreet, and comfortable managing shifting priorities with calm and precision. What you will do You will manage and protect the CEO Outlook calendar by scheduling meetings, confirming attendees, and reducing conflicts before they become problems. You will coordinate executive travel by booking flights, hotels, ground transportation, and dining while producing clear itineraries with confirmations, addresses, and contact details. You will work directly with hotel concierge teams and vendors to ensure smooth arrivals, room preferences, meeting setups, and special requests are handled correctly. You will support the CEO's inbox by organizing messages, prioritizing urgent items, drafting responses when appropriate, and ensuring follow-ups are tracked and completed. You will help plan and execute quarterly corporate retreats and meetings by coordinating venues, room blocks, transportation, agendas, and onsite logistics. You will maintain organized digital files and documentation by keeping confirmations, contracts, contacts, and templates easy to access and up to date. You will partner with the Executive Assistant by taking ownership of defined responsibilities and communicating updates so priorities stay aligned and nothing falls through. What we are looking for You have three or more years of experience supporting an executive, senior leader, or executive office in a fast paced environment. You are highly proficient with Outlook, especially calendar management, meeting coord