Bilingual Executive Assistant (Spanish-English)

We are seeking a highly organized, dependable, and proactive Executive Assistant to provide comprehensive administrative and operational support to company leadership. This role will oversee a variety of responsibilities, including email management, customer service, scheduling, ordering materials, project coordination, and general administrative tasks. The ideal candidate must be proficient in both English and Spanish, with the ability to communicate professionally with customers, vendors, and team members in both languages. Requirements Key Responsibilities: Manage and organize executive email inboxes, including reviewing, prioritizing, responding to, and following up on messages and requests. Serve as a primary point of contact for customers, clients, vendors, and internal team members, providing professional and timely communication. Provide bilingual customer service in English and Spanish, addressing questions, resolving issues, and ensuring a positive customer experience. Coordinate and maintain executive and company schedules, appointments, meetings, and commitments. Schedule customer appointments, team meetings, project-related activities, and other business engagements. Arrange and coordinate internal and external meetings, including scheduling, logistics, and follow-up communication. Track important deadlines, action items, appointments, and deliverables to ensure tasks are completed on time. Assist with project management by coordinating tasks, tracking project progress, communicating updates, and following up with team members. Manage and update project management platforms, task lists, and operational workflows. Order materials, supplies, equipment, and other resources needed for ongoing projects and business operations. Communicate with vendors and suppliers regarding pricing, availability, orders, deliveries, and scheduling. Track material orders and deliveries to ensure items arrive on time and are properly accounted for. Assist with project coordin