Billing/Admin Assistant, Trademark Team

About Gilbert + Tobin (G+T) G+T is a leading transactions, regulatory and disputes law firm. We handle some of the most complex transactions in Australia, advising acquirers, targets and financiers. We are trusted by clients on sensitive regulatory investigations and approvals, litigation and Royal Commissions. Our firm is committed to outstanding citizenship. We have a proud track record of delivering pro bono legal services and championing key social causes, including marriage equality and reconciliation with Australia’s First Nations peoples. We also lead the way on gender equality, with the highest proportion of women partners among major Australian law firms. About the role: We are seeking a detail-oriented and organised professional to join our Intellectual Property team as a Trademarks Billing and Admin Assistant. This role is open to candidates seeking either a 4 or 5 day work week . In this role, you will be responsible for ensuring smooth and accurate billing processes and debtor management and supporting both lawyers and clients with financial administration. You’ll liaise closely with our Finance Team and IP Trademarks team, preparing invoices, answering billing queries, chasing client payment of disbursements, maintaining trust records, and providing clear financial reporting. The position also offers the opportunity to contribute to broader team projects and assist with general administration to support the effective operation of the practice. Key Responsibilities: Manage the billing and invoicing process, including preparation, amendments, and finalisation of accounts Debtor management and answering invoice queries from external stakeholders Oversee trust account records, reconciliations, and allocation of funds for client matters Prepare financial reports, and provide accurate client communication on billing and trust queries Support the team with general administration, file management, and ad hoc project work What we are looking for: Previous exper