Billing Officer

Job Description – Billing Officer Job Title: Billing Officer Department: Finance & Accounts Reporting To: Finance Manager / Accounts Manager Experience: 2–4 years in billing, invoicing, or accounts-related roles Employment Type: Full-Time Job Purpose The Billing Officer will be responsible for managing the company's billing and invoicing processes, ensuring accurate and timely preparation of invoices, proper documentation, reconciliation of billing records, and coordination with internal departments and customers. The role requires strong attention to detail, numerical accuracy, and good knowledge of accounting and billing procedures. Key Responsibilities Prepare and issue accurate sales invoices, bills, credit notes, debit notes, and related billing documents. Verify sales orders, delivery notes, purchase orders, contracts, and supporting documents before billing. Ensure billing is completed accurately and within defined timelines. Maintain proper records of invoices, billing documents, and customer accounts. Coordinate with Sales, Operations, Stores/Warehouse, and Accounts teams to resolve billing discrepancies. Verify pricing, discounts, taxes, quantities, and other billing details before invoice generation. Monitor outstanding invoices and coordinate with the Accounts/Collection team for timely payment follow-up. Perform regular reconciliation of billing records with sales, delivery, and accounting records. Assist in preparing billing-related MIS and periodic reports for management. Handle customer queries related to invoices, billing adjustments, credit notes, and payment documentation. Ensure compliance with applicable tax regulations, company policies, and internal control procedures. Maintain confidentiality and accuracy of financial and customer information. Support month-end and year-end closing activities related to billing and receivables. Identify billing errors or process gaps and recommend improvements where required. Perform other finance and acc