Executive Administrative Assistant

Are you looking to join an organization that is growing and dynamic? What about a high-energy, collaborative environment that rewards hard work? J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk. Our professionals serve as trusted advisors to organizations facing high stakes matters demanding urgent attention, staunch integrity, proven experience, clear-cut analysis, and an understanding of both tangible and intangible assets. The firm provides a comprehensive suite of services, products, and data that enable clients to navigate complex, contentious, and often catastrophic situations. We are seeking an Executive Assistant to join our Building Consulting team in our office in Mexico City. This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the Building Consulting team. The ideal person for this role will need to not only have a strong grasp of project document handling but also be flexible and a strategic thinker able to take on a variety of tasks. Responsibilities: Act as the primary liaison with the global team to register new projects Prepare and manage the necessary documentation for the opening and registration of projects Create and maintain the necessary document folders for each project Request and manage folder access permissions for the consultants involved Review the delivery of fee estimates and verify that the rates recorded are correct Keep fee budgets up to date for each project Record the use of external consultants and special teams by entering their times in the corresponding cases Prepare time logs in the format required by customers for the request of invoices Verify the consistency of the final logs with those recorded in the system, ensuring that no hours are left unrecorded Manage the delivery of work equipment evolution and storage for new or retiring employees Inte