Executive Assistant (Operations & Client Coordination)

Executive Assistant – Operations & Client Coordination | GoHighLevel (GHL) | Remote Position Type: Full-Time, Remote Working Hours: U.S. Business Hours Industry: Automotive About the Role At Pavago , one of our clients is hiring a highly organized and proactive Executive Assistant to serve as the operational right hand to a founder in the automotive industry. This is not a traditional administrative role . You’ll take ownership of client communication, contractor coordination, CRM management, scheduling, research, and day-to-day operational execution. The goal is simple: keep the business organized, keep priorities moving, and make sure nothing falls through the cracks. If you’re experienced with GoHighLevel (GHL) , comfortable supporting a founder, and naturally take ownership without constant direction, this role is a strong fit. What You’ll Own Client Communication & Follow-Up Manage incoming client inquiries and identify urgent priorities Draft and send professional emails, updates, and summaries Maintain consistent follow-up with clients Track outstanding requests through resolution Ensure clients receive timely, professional communication Help maintain a smooth and high-quality client experience Contractor & Project Coordination Coordinate freelance contractors across active projects and deals. You’ll: Track assignments, deadlines, and deliverables Follow up on outstanding work Keep stakeholders updated on progress Identify potential delays early Ensure tasks are completed without requiring constant founder involvement GoHighLevel (GHL) & CRM Management Take ownership of GoHighLevel and maintain accurate visibility across clients, deals, and workflows. Responsibilities include: Updating client and deal records Maintaining pipeline accuracy Organizing client information during onboarding Tracking follow-ups and next steps Keeping CRM data clean and structured Ensuring active opportunities and tasks remain visible Hands-on GoHighLevel experience is required for