Executive Assistant & Operations Coordinator

Job Title: Remote Executive Assistant & Operations Coordinator Job Type: Part-Time | Independent Contractor About the Role: A growing real estate development and investment company is seeking a highly proactive Executive Assistant & Operations Coordinator to provide administrative, operational, and project coordination support across multiple businesses and initiatives. This role will serve as a trusted right-hand partner to the founder, helping manage communications, organize priorities, coordinate projects, streamline workflows, and support day-to-day operations. The ideal candidate is highly organized, resourceful, tech-savvy, and comfortable navigating a fast-paced environment with multiple ongoing projects. Candidates with experience supporting real estate development, construction, project management, real estate investment, consulting, or other project-based industries are strongly preferred, as the role requires coordinating multiple stakeholders, projects, vendors, and operational workflows simultaneously. The position requires someone who can take ownership of tasks, think critically, leverage AI tools effectively, and continuously improve systems and processes while helping the executive stay focused on high-value activities. Key Responsibilities: Executive Support Manage calendars, scheduling, and meeting coordination Assist with inbox management, email prioritization, and follow-up tracking Coordinate travel arrangements, logistics, and itineraries when needed Organize daily priorities and task management workflows Support communication and scheduling with stakeholders, consultants, and partners Operations & Project Coordination Assist with ongoing project tracking across multiple business initiatives Coordinate with vendors, consultants, contractors, and service providers Maintain project documentation, contact databases, and organizational systems Support project timelines, task tracking, and operational follow-through Help develop and improve interna