Executive Orchestrator to CEO

Join Hire Hangar and work with fast-growing global companies while building a long-term career. Job Title Executive Orchestrator to CEO Location Remote Time Zone US Eastern (ET) preferred; must overlap core ET working hours Role Overview You are the CEO’s right hand—owning the weekly cadence, converting chaos into execution, and ensuring follow-through across three businesses. This is a high-trust “XA” role that blends Executive Assistant / Chief of Staff support with hands-on marketing operations (CRM, email automation, content scheduling) to keep growth initiatives moving. Key Responsibilities Run the CEO’s operating rhythm: calendar, priorities, weekly planning, daily check-ins, and task triage Capture CEO “brain dumps” and translate them into clear deliverables with owners, deadlines, and next actions Build lightweight systems that keep work moving: templates, recurring checklists, meeting notes → tasks, escalation paths Own marketing ops execution where needed: CRM hygiene, tagging, lead routing, email sequences, and follow-up automation Coordinate campaign and content rollouts across the portfolio (including Spray Foam podcast + CoveCasa campaigns) Enforce accountability with operators and partners; surface blockers and drive closure without CEO micromanagement Produce a weekly portfolio scorecard (marketing + sales KPIs + project milestones + risks) Required Qualifications 5+ years supporting a founder/CEO in an EA, Chief of Staff, or Execution Partner capacity Proven ability to “run the machine” day-to-day: planning cadence, task systems, and consistent follow-through Hands-on experience with marketing ops execution (CRM workflows, email sequences, funnels, basic copy support) Strong project management skills (ClickUp/Asana) with a track record of shipping outcomes in fast-paced environments Daily AI user who improves speed/quality (SOP drafting, campaign drafts, meeting notes → tasks, automation planning) Non-negotiable: Prior remote work experience; fluent