F&C Compliance Coordinator

Department: Quality Funding and Compliance - Delivery Location: Home based, UK Reports to: Head of Performance Hours: 37.5 per week Salary:(Depending on experience) Role Overview The Funding & Compliance Coordinator supports the delivery of compliant Apprenticeship provision by ensuring all data and learner records strictly adhere to Department for Education (DfE) funding rules. This role focuses on maintaining accurate ILR data, setting up and updating systems (including the Apprenticeship Service), validating evidence throughout the learner journey, and offering day-to-day guidance to the wider team. Key Responsibilities 1. ILR Management Help prepare and submit monthly ILR updates for the Apprenticeships provision. Fix Data Lock (DLOCK) errors and ILR rule violations to ensure clean funding submissions. Process all key changes in the learner journey on the ILR, including Starts, Gateway sign-offs, Out of Funding Extensions and Changes of Circumstances (Achievers, Withdrawals, Breaks in Learning, Returns to Learning, Programme Transfers, Change of Employer and Redundancies). Support with the set up of learners on the digital Apprenticeship Service, to enable timely funding claims. Review and clear monthly PDSAT reports. 2. Checks & Audit Preparation Audit learner evidence packs regularly to ensure they are compliant with the funding rules. Run detailed checks on ILR data to proactively identify and rectify errors early. Complete monthly funding & compliance checks and share findings with managers. Help prepare evidence for audits, Ofsted inspections, EQA processes and Matrix assessments. Work with the Quality team on joint sampling activities. 3. Learner Paperwork & Administration Maintain full compliance with funding rules throughout the learner journey by following internal processes, validating required documentation, and retaining audit-ready evidence. 4. Business Support & Continuous Improvement Serve as a helpful contact for colleagues across the business wh