Financial Associate I

The Office for External Education (OEE) is a highly entrepreneurial, diverse, and inclusive, department within Harvard Medical School delivering a portfolio of innovative medical education opportunities. We achieve this through live, online, and blended programming as well as digital, multimedia, and print resources, to a breadth of learners, including current and aspiring health care professionals; leaders at all levels within companies that serve the health care industry; and individuals seeking to live healthier lives. OEE is supported by a team of over 200 faculty and staff with revenues ~ $75M generated through B2B and B2C relationships, as well as grant and gift funding. The Financial Associate I reporting to the Director Financial Operations, performs accounting tasks and control functions that support the operations and financial record-keeping of OEE, focused on our Continuing Education portfolio. The ideal candidate will play a key role in ensuring the accuracy and efficiency of our financial processes, including General Ledger (GL) maintenance, Accounts Payable (AP), Accounts Receivable (AR), and Financial Operations. This position will facilitate decision-making by processing financial transactions efficiently, implementing improvements, and providing recommendations as needed. This integral support role requires an individual who is adept at prioritizing and focusing on tasks key to internal and external stakeholders. Accounts Payable / Accounts Receivable Processes a high volume of vendor payments and reimbursements in a timely manner Resolves discrepancies or issues with vendor and faculty payments Manages Accounts Receivable process: billing, communications, collections and customer management Collaborates with OEE colleagues to resolve customer billing disputes or other unique issues Reviews and approves departmental p-card transactions General Ledger Prepares accounting journals to support maintenance of the GL including CE course closing, revenue