Office Administration Manager

Part of the Culina Group, Great Bear is the flexible, agile ambient 3PL alternative. Great Bear is a key player in ambient 3PL, and through an extensive depot network including unique state of the art facilities at Port Salford and Markham Vale Great Bear serves established FMCG businesses. We are looking for an organised and proactive Office Manager to support the continued success of our warehouse operation. This role will be responsible for leading the site Administration Team, supporting the Senior Management Team and acting as a key point of contact for onsite stakeholders, contractors and external suppliers. You will play a key role in ensuring the smooth and efficient running of the site office, supporting operational performance, managing reporting requirements and helping to maintain a safe, compliant and cost-effective working environment. Key responsibilities will include: Managing, leading and developing the site Administration Team, including day-to-day resource planning, annual leave, sickness, performance management, coaching and motivation. Supporting the Senior Management Team across all areas of the operation and deputising for other members of the management team where required. Managing the Time and Attendance system, ensuring all exceptions are cleared ahead of payroll deadlines. Processing weekly agency costings and supporting financial administration relating to suppliers, supplies, invoicing and purchase order sign-off. Handling administrative matters and customer queries to support the smooth running of a busy office environment. Compiling accurate weekly KPIs and monthly reports using systems such as Power BI. Liaising with the Operations Team and external suppliers to ensure sufficient pallet availability, arranging collections and reporting monthly pallet usage. Maintaining compliance records and supporting the upload of new or revised documents to relevant systems. Coordinating weekly training meetings and tracking planned training activ