Offshore Senior Assistant

We are seeking a highly organised, discreet, and autonomous Operations & Executive Coordination Associate to support the VP Operations in a dynamic multi-jurisdictional environment. This is a full-time remote role supporting a broad operational scope across compliance, finance administration, HR coordination, travel management, and executive operations. The VP Operations oversees a blend of COO and Chief of Staff responsibilities across the fund’s middle office and finance function. The successful candidate will report directly to the VP Operations and must be capable of operating independently from day one while engaging confidently with senior external stakeholders including legal counsel, advisors, and executive assistants of shareholders. Key Responsibilities Compliance, KYC & Legal Coordination Manage outbound and inbound KYC processes for counterparties and vendors Coordinate collection and maintenance of compliance documentation under tight deadlines Maintain compliance calendars across multiple jurisdictions including regulatory filings and UBO requirements Liaise with external legal counsel on routine legal and administrative matters Support document legalization processes including translations and apostilles Finance & Administrative Support Review and route invoices to external accountants Verify expenses, payment requests, and time-off submissions Maintain consolidated payment tracking and oversee corporate cards and petty cash Assist with bank signatory administration and mandate management Prepare light financial reporting and consolidate quarterly financial information from FR/UK/ES entities HR, IT & Office Coordination Support HR administration including contracts, onboarding, employee files, and probation tracking Coordinate with French training-funding bodies (OPCO) Liaise with external IT service providers and manage SaaS subscriptions and inventories Maintain SharePoint and data room organisation and hygiene Coordinate office logistics including