Operations Assistant - Financial Crime Consultancy

About Capitex Capitex is a specialist contract and interim staffing firm focused exclusively on financial crime compliance. We place experienced KYC, AML, sanctions, fraud and transaction monitoring professionals with banks, financial institutions and regulated firms across the United Kingdom, the United Arab Emirates and the United States. Our clients come to us when they are under regulatory pressure and need vetted, capable people quickly — often within 24 to 48 hours. That speed only works because the administration behind it is precise. Since we were founded in 2021 we have built our reputation on exactly that combination. We are a small, senior team. There are no layers to go through, decisions get made the same day, and the person doing a job is the person who owns it. It also means we hire carefully, because every person makes a visible difference. The role This role exists to take the operational running of our contractor and client administration off the desk of our CEO, so the business can grow without the back office becoming a bottleneck. In practice, you are the person who makes sure nothing falls through the cracks. Contractors submit their timesheets because you chased them. Compliance files are complete because you collected the documents and followed up on what was missing. Our records are accurate because you keep them that way. It is detailed, repetitive, deadline-driven work, and in our sector it genuinely matters. Our contractors work inside regulated financial institutions, which means their vetting and documentation have to be right — not roughly right. Getting that consistently correct is the core of this job. You will report directly to our CEO and work alongside our two client-facing consultants. What you will be doing Timesheets and contractor administration Chasing contractors and client managers for weekly and monthly timesheets across three regions Collating approved timesheets and checking them against contract terms Flagging discrepa