Planning and Scheduling Administrator | Mon – Fri | Balcatta Support Centre

Within Western Australia, Sodexo delivers operations, maintenance, and refurbishment of non-process infrastructure across the mining and oil & gas sector. The Planning and Scheduling Team plays a critical role in keeping maintenance activities progressing across sites, contractors, internal stakeholders, and support teams. We are seeking a full-time, permanent Planning and Scheduling Administrator to join our team in Balcatta. This role provides essential administration support to the Planning and Scheduling Team, ensuring planning processes, work orders, and contractor activities remain accurate, organised, and up to date. This is not a general administration role. The position supports maintenance planning activity across multiple systems, contractors, inboxes, and work order processes. You will need to be organised, reliable, detail-focused, and comfortable working within defined processes while managing competing priorities. The role requires someone who can manage shared inboxes, maintain registers, follow up contractors, support planners, coordinate travel, and assist with work order and purchase order administration, while maintaining clear records of progress, outstanding items, and escalations. Key Responsibilities The Planning and Scheduling Administrator will support the team with daily administration, system updates, contractor coordination, and work order management. Duties will include: Monitoring shared Planning inboxes and allocating, tracking, and escalating requests Supporting planners with raising, updating, and closing work orders Maintaining accurate records across systems (e.g. Dynamics 365) and tracking registers Raising purchase requisitions and supporting invoice processing, receipting, and change orders Following up contractors for outstanding reports, invoices, and work updates Monitoring work progress and addressing delays, failed services, or missing information Maintaining contractor registers and tracking spreadsheets Arranging travel