Real Estate Operations Coordinator

Real Estate Operations Coordinator (Property Management, Leasing & Tenant Coordination) – Remote Property Management | Leasing | Tenant Coordination | Operations Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours (flexibility required for leasing cycles, rent collections, and maintenance coordination) About the Role At Pavago , one of our clients is hiring a Real Estate Operations Coordinator to support the day-to-day operations of residential and commercial property portfolios. This is a fast-paced, operations-focused role where you’ll help ensure tenant communication remains organized, leasing processes stay compliant, maintenance requests are resolved efficiently, and property records remain accurate and up to date. You’ll serve as the operational link between tenants, property owners, vendors, and internal property management teams to ensure smooth portfolio operations and an exceptional tenant experience. If you’re highly organized, detail-oriented, experienced with property management systems, and enjoy coordinating multiple moving parts, this role is an excellent fit. What You’ll Own Tenant Communication & Support Respond to tenant inquiries regarding rent payments, lease terms, maintenance requests, and property policies. Maintain detailed communication records within property management platforms. Send reminders for rent due dates, lease renewals, inspections, and compliance notices. Deliver professional, timely, and customer-focused support throughout the tenant lifecycle. Leasing & Documentation Process new lease agreements, renewals, amendments, and tenant onboarding documentation. Maintain organized tenant files, including applications, identification, inspection reports, and signed agreements. Ensure leasing documentation remains complete, accurate, and compliant. Assist with property listings across platforms such as Zillow, Apartments.com, MLS, and similar listing services. Property Management Systems Maintain accurate records