Real Estate Specialist

Real Estate Specialist (Transaction Coordinator, MLS & DocuSign) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago , one of our clients is hiring a highly organized and detail-oriented Real Estate Specialist to manage transaction coordination, MLS listings, compliance workflows, documentation, and closing operations. This is not a basic administrative role. You’ll play a critical role in keeping real estate transactions organized and moving smoothly from accepted offer through closing . You’ll coordinate closely with real estate agents, brokers, buyers and sellers, lenders, escrow officers, title companies, inspectors, and appraisers to ensure deadlines are met, documents are complete, and every transaction remains compliant. If you have hands-on experience with transaction coordination, MLS platforms, DocuSign, and real estate documentation , this role is a strong fit. What You’ll Own Transaction Coordination – Core Focus Manage 5–15+ active real estate transactions simultaneously from accepted offer through closing. You’ll: Maintain transaction checklists and timelines Track milestones and closing requirements Monitor contingency deadlines Coordinate inspections and appraisals Track financing and lender milestones Monitor closing dates and outstanding requirements Follow up proactively on missing documents or approvals Ensure nothing falls through the cracks before closing Coordinate with: Real estate agents and brokers Buyers and sellers Escrow officers Title companies Lenders Inspectors Appraisers MLS Listing Management Create, update, and maintain accurate property listings across MLS platforms. You’ll: Enter and update listing information Maintain accurate property details, pricing, status, and documentation Ensure listings meet MLS requirements Coordinate listing changes and status updates Support syndication across platforms such as: Zillow Realtor.com Apartments.com Brokerage websites and plat