Senior Administrative Assistant, Markets & Food

Founded in 1961, WWF works to help people and nature thrive. As a global conservation organization, WWF operates in more than 100 countries, partnering with communities, companies, and governments to protect wildlife, conserve vital habitats, and advance sustainable solutions. Grounded in science and driven by collaboration, WWF works to help nature by conserving biodiversity, supporting resilient communities, and addressing climate change. Nearly 1 million people in the United States and more than 5 million globally are WWF members. Major Function The Senior Administrative Assistant, Markets & Food performs a variety of standard and frequently complex administrative duties and responsibilities on the Markets & Food team to ensure the smooth functioning of team activities, programs, and day-to-day operations. Applies strong organizational and administrative skills, along with knowledge of organizational programs and policies, to manage scheduling, communications, documentation, financial processes, and coordination across internal and external stakeholders. Key Responsibilities Scheduling & Communication: schedule meetings and appointments for team leads and staff. Answers and routes phone calls, greets visitors, and handles a variety of internal and external requests. Answers complex inquiries requiring detailed knowledge of departmental procedures. Document Review and Preparation: regularly composes correspondence for self and others. Composes complex documents such as Power Point presentations. Ensures documents are correct and accurate. May help prepare proposals and contracts. Financial & Agreement Support: reviews and processes payments for credit cards transactions and invoices, inputs proper coding into financial system, prepares check and/or wire requests, handles reclassifications and serves as the liaison with accounting to track payments. Monitors expense reports against budget, seeking explanations for significant variations. Compiles and reviews financ