Senior Associate, Administrative Services (m/f/d)

Job Title: Senior Associate, Administrative Services (m/f/d) Job Location: Lucerne, Switzerland Job Location Type: Remote Job Contract Type: Full-time Job Seniority Level: Job Description The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our Administrative teams makes sure our concepts become reality. The Senior Administrative Assistant (B3) provides high‑level administrative and operational support to four senior leaders across Northern & Central Europe (NCE) and Mediterranean Europe & Baltics (MEDEBA) regions. This role ensures seamless coordination, proactive schedule and communication management, and effective execution of critical business priorities. The position requires exceptional professionalism, strong judgment, and the ability to manage sensitive information while collaborating across global teams. Responsibilities: Proactively manage executive calendars, ensuring strategic prioritization of meetings, anticipating conflicts, and communicating schedule changes to leaders and stakeholders in a timely and professional manner. Serve as a primary liaison for internal and external stakeholders, ensuring clear, timely, and professional communication regarding priorities, meeting updates, and emerging issues. Plan, organize and coordinate team meetings and workshops (virtual and in‑person), including scheduling, logistics, preparation of materials, taking minutes and follow‑up of actions with stakeholders. Manage multi-leg international travel itineraries, ensuring compliance with visa, travel authorization, and company policies. Manage expense reporting for all assigned leaders, including providing guidance, support and proactive follow-up as required. Raise purchase orders as required. Manage digital collaboration platforms (SharePoint, Teams, distribution lists), ensuring accurate content, access control, and adherence to governance standards. Mana