Senior Executive Administrator

HYBRID ROLE - Chandler, AZ We are looking for an exceptional Senior Executive Administrator to partner with our VP/Director — someone who operates well beyond traditional EA responsibilities. You will serve as a force multiplier, combining top-tier organizational skills with a proactive drive to learn, automate, and solve. If you are naturally curious, embrace emerging tools, communicate with confidence at all levels, and want to shape strategy as much as execute it — this role was built for you. CORE RESPONSIBILITIES Executive Support Manage complex, multi-timezone calendars and proactively protect executive focus time Prepare briefings, pre-reads, and follow-up summaries for all key meetings Draft, edit, and send communications on behalf of the executive Coordinate travel, logistics, and agendas with precision and contingency planning Handle confidential information with absolute discretion AI & Automation Research, evaluate, and implement AI tools, workflow automations, and productivity systems Continuously identify manual or repetitive tasks that can be automated Build and iterate on internal processes using tools such as Zapier, Make, Notion, or similar Stay current on emerging technology and bring forward actionable recommendations Create documentation and training materials to embed new systems across the team Stakeholder & Communications Management Act as a trusted liaison between the executive and internal/external stakeholders Manage relationships with key contacts, partners, and leadership across the organization Triage inbound communications, flag priorities, and draft responses Represent the executive with professionalism and appropriate authority Prepare materials for board updates, executive reviews, and all-hands presentations Strategic Planning & Research Conduct in-depth research on markets, competitors, partners, and internal performance Synthesize information into clear, decision-ready briefs and recommendations Track key initiatives and OKRs, fl