Virtual Assistant (Operations & Accounting)

This is a remote position. Job Title: Virtual Assistant (Operations & Accounting) Location: Remote Employment Type: Part-time (approx. 20 hours/week), with potential to scale Work Hours: 10AM-2PM (New South Wales Time) Reports to: CEO About the Role We are currently hiring for one our client based in Australia, we’re looking for a highly organised, systems-driven Virtual Assistant (Operations & Accounting) to work directly with the CEO of the company and coordinate the operational engine of their accounting practice. This role sits firmly within the accounting domain. You must understand Australian bookkeeping and management accounting fundamentals. However, this is not a standalone client accountant role. Your focus will be: Operational execution Workflow coordination System management Capacity oversight This is an independent contributor role for someone who thrives in structured environments, respects systems, and knows how to improve efficiency without disrupting operational stability. Key Responsibilities Operational Coordination (Accounting Practice) Coordinate daily workflow across bookkeeping, payroll, reconciliations and reporting Ensure all work is structured, assigned and tracked in ClickUp Monitor team capacity against client service agreements Proactively identify and resolve bottlenecks Maintain organised documentation within Google Workspace Systems & Process Management Uphold and protect existing SOPs for Australian bookkeeping and management accounting Maintain and optimise ClickUp dashboards, workflows and templates Ensure full task visibility, traceability and accountability Support workflow automation where appropriate Champion consistent system usage across the team Executive Support to CEO Assist the CEO with operational planning and prioritisation Prepare clear operational summaries and workload insights Support implementation of internal initiatives Track action items and ensure follow-through Quality & Commercial Oversight Conduct preliminar