Virtual Assistant

Virtual Assistant (Executive Support, CRM & Operations) – Remote | U.S. Hours Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours About the Role We’re hiring a Virtual Assistant (VA) to support daily operations, communication, and execution across a fast-moving business. This is not a basic admin role — you will act as a remote operations partner , helping the client stay organized, responsive, and focused on high-value work. If you’re someone who is organized, proactive, and reliable , this role is built for you. What You’ll Own Administrative & Executive Support (Primary Focus) Manage calendars, meetings, and scheduling across time zones Coordinate calls and ensure smooth daily planning Draft and send professional emails, documents, and communications Prepare meeting notes and track follow-ups Data & CRM Management Update and maintain records in: HubSpot Salesforce Zoho CRM Manage spreadsheets and operational trackers Organize digital files in: Google Drive Dropbox SharePoint Research & Task Execution Conduct online research: Competitors Vendors Market insights Turn research into: Structured summaries Presentations Support ad hoc and project-based tasks Customer & Vendor Coordination Respond to basic client inquiries or route appropriately Communicate with vendors and track outstanding items Ensure follow-ups are completed on time Operations & Project Support Assist with: Invoicing and expense tracking Light bookkeeping (if required) Update project management tools: Trello Asana Notion Monday.com What Makes You a Strong Fit You are highly organized and detail-oriented You can manage multiple tasks without dropping the ball You communicate clearly and professionally You are proactive and don’t wait for instructions You are reliable, responsive, and accountable Required Experience & Skills 1–2 years experience as a: Virtual Assistant Administrative Assistant Operations Support role Proficiency in: Microsoft Office Google Workspace (Docs, Sheet