Data Entry Specialist

Data Entry Specialist (Excel / CRM / High Accuracy) – Remote Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role We’re hiring a Data Entry Specialist to ensure critical business data is accurate, complete, and always up to date across systems. This is not just basic data entry. This role is responsible for data accuracy, consistency, and reliability — directly impacting decisions across finance, sales, operations, and leadership. If you’re detail-obsessed and catch mistakes others miss, this role fits you well. What You’ll Do Data Entry & Accuracy (Core Focus) Enter and update records in: Salesforce HubSpot Airtable Excel / Google Sheets Cross-check entries against: Invoices Contracts Customer and HR records Identify and fix: Duplicate records Missing data Formatting inconsistencies Data Cleaning & Maintenance Standardize datasets using: Filters Pivot tables Formulas Apply consistent: Naming conventions Categories Data structures Perform weekly audits to maintain data quality File & Record Management Organize and maintain files in: Google Drive Dropbox Microsoft SharePoint Ensure all files are: Structured Searchable Version-controlled Audit-ready Reporting & Cross-Team Support Generate daily/weekly reports: Transaction logs Status updates Data audit summaries Support: Finance (AR/AP entries) Sales (lead/contact updates) HR (employee records) Compliance & Data Security Maintain strict confidentiality of sensitive data Ensure compliance with: GDPR HIPAA CCPA Process Improvement Identify recurring data issues Recommend: Automation opportunities Better templates Improved workflows Help reduce manual errors over time What Makes You a Strong Fit You notice errors instantly You are highly consistent and disciplined You are comfortable with repetitive, high-volume work You take ownership of data accuracy Required Experience & Skills 1–2 years of data entry, clerical, or admin experience Strong proficiency in: Excel / Google Sheets (filters, pi