Executive Assistant & Administrative Manager

<img src="https://we-work-remotely.imgix.net/logos/0171/4128/logo.gif?ixlib=rails-4.0.0&w=50&h=50&dpr=2&fit=fill&auto=compress" /> <p> <strong>Headquarters:</strong> NYC <br /><strong>URL:</strong> <a href="http://blankcanvasmarketing.com">http://blankcanvasmarketing.com</a> </p> <h1>Executive Assistant</h1> <p><strong>Remote | Eastern European Working Hours</strong></p> <p>Blank Canvas Marketing is looking for an exceptional Executive Assistant to become the organizational backbone of our company.</p> <p>We're a fast-moving marketing agency filled with creative thinkers. Creativity is our strength. Organization needs to be yours.</p> <p>You'll be the person who keeps everything running behind the scenes—ensuring our finances, files, systems, and day-to-day operations stay organized and nothing slips through the cracks.</p> <p>This role is ideal for someone who genuinely enjoys creating order, loves supporting a team, and takes pride in being the person everyone can rely on.</p> <h2>Responsibilities</h2> <h3>Finance Administration</h3> <ul> <li> <p>Prepare and send client invoices</p> </li> <li> <p>Reconcile payments and company accounts</p> </li> <li> <p>Maintain monthly bookkeeping records</p> </li> <li> <p>Coordinate with our accountant and ensure financial records are organized and up to date</p> </li> </ul> <h3>Operations</h3> <ul> <li> <p>Maintain our client database (CRM)</p> </li> <li> <p>Organize and maintain our file management systems</p> </li> <li> <p>Keep internal documentation accurate and easy to find</p> </li> <li> <p>Help ensure projects stay on track by following up on outstanding tasks and deadlines</p> </li> <li> <p>Create and improve systems that keep the business running smoothly</p> </li> </ul> <h3>Executive Support</h3> <p>From time to time, you'll also provide executive and personal assistant support to the CEO, including:</p> <ul> <li> <p>Managing calendars and booking appointments</p> </li> <li> <p>Researching travel and coordinating itine